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COVID-19 Epidemic/Pandemic Action Plan

JD COOLING | Covid-19

In the event of an epidemic or pandemic event being identified the following steps are to be carried out to minimise the impact on JD Cooling Group employees, customers, services provided and indeed members of the public.



  • Epidemic – A widespread occurrence of an infectious disease in a community at any particular time
  • Pandemic – An occurrence of an infectious disease over a whole country or the world
  • WHO – World Health Organisation
  • PHE – Public Health England
  • Disease – A disorder of structure or function in a human, animal or plant
  • Virus – An infective agent that typically consists of a nucleic acid molecule in a protein coat able to multiply only within the living cells of a host
  • Infection – the invasion of an organism’s body tissues by disease causing agents
  • Incubation Period – the period between exposure to an infection and the appearance of the first symptoms
  • Symptoms – Physical or mental feature which is regarded as indicating a condition of disease
  • R0 Number – Basic reproduction number identifying the transmission potential of a disease – average number of secondary infections caused by a typical case
  • Category 1 Location – High risk location
  • Category 2 Location – Medium risk location


Action Steps

 Step 1

Consult the UK Government guidance for employers and businesses to carry out a risk assessment for:

  • Office based operations
  • Customer site-based operations
  • Member of public interactions
  • Procurement
  • Sub-contract and specialist support operations


To identify the risks, likelihoods and severity the following should be reviewed:

  • Information about the virus
  • R0 number to determine the anticipated spread rate
  • Signs and symptoms
  • Method of spread
  • Incubation periods


All of the above are to be obtained from the Government and World Health Organisation guides. Additional information is also available from Pubic Health England and NHS.UK.


Step 2

  • Carry out risk assessment


Step 3

  • Identify control measures required to reduce the risks


Step 4

  • Implement control measures


Step 5

  • Communicate the risk assessment findings to staff
  • Make risk assessment available to customers and members of the public


Step 6

  • Monitor progress of the epidemic / pandemic


Step 7

  • Repeat steps 1 to 6 in line with developments in line with the UK Government advice


Risk Assessment and Method Statement

You can view a copy of JD Cooling Group’s Covid-19 Risk Assessment and Method Statement here.

Passport – Visitors of JD Cooling Group Offices


Dear business partners


As with many companies, we are taking some sensible short term precautions to protect the welfare of people working for or visiting JD Cooling Group’s offices or sites.


Alongside the precautions we are taking internally with our colleagues, we are also extending our duty of care wider to any visitors, suppliers and sub-contractors who may visit JD Cooling.


Our commitment to advise you, if we have any concerns or restrictions at any JD Cooling Group locations will enable you to make an informed decision as to attend the meeting or not.


Ahead of this visit, we are politely asking any planned visitor to JD Cooling Group locations, to confirm some basic information that may help us minimise the spread of the Covid-19 virus.


To enable us to manage this process, please can you complete the attached form here and email back to your HOST at your earliest convenience.


Once received, your HOST will authorise their section (following advice from H&S) and return to you as a ‘passport’ to attend our locations. If we are unable to accept your visit, we will talk through some alternative options.


With regard to symptoms, if you are exhibiting any associated with this virus, we kindly request that you defer your visit until you can confirm you are symptom free.


Thank you for your support and understanding during these challenging times.  JD Cooling Group look forward to returning to ‘business as usual’ as soon as possible.