COVID-19 Epidemic/Pandemic Action Plan

JD COOLING | Covid-19

In the event of an epidemic or pandemic event being identified the following steps are to be carried out to minimise the impact on JD Cooling Group employees, customers, services provided and indeed members of the public.

 

Definitions

  • Epidemic – A widespread occurrence of an infectious disease in a community at any particular time
  • Pandemic – An occurrence of an infectious disease over a whole country or the world
  • WHO – World Health Organisation
  • PHE – Public Health England
  • Disease – A disorder of structure or function in a human, animal or plant
  • Virus – An infective agent that typically consists of a nucleic acid molecule in a protein coat able to multiply only within the living cells of a host
  • Infection – the invasion of an organism’s body tissues by disease causing agents
  • Incubation Period – the period between exposure to an infection and the appearance of the first symptoms
  • Symptoms – Physical or mental feature which is regarded as indicating a condition of disease
  • R0 Number – Basic reproduction number identifying the transmission potential of a disease – average number of secondary infections caused by a typical case
  • Category 1 Location – High risk location
  • Category 2 Location – Medium risk location

 

Action Steps

 Step 1

Consult the UK Government guidance for employers and businesses to carry out a risk assessment for:

  • Office based operations
  • Customer site-based operations
  • Member of public interactions
  • Procurement
  • Sub-contract and specialist support operations

 

To identify the risks, likelihoods and severity the following should be reviewed:

  • Information about the virus
  • R0 number to determine the anticipated spread rate
  • Signs and symptoms
  • Method of spread
  • Incubation periods

 

All of the above are to be obtained from the Government and World Health Organisation guides. Additional information is also available from Pubic Health England and NHS.UK.

 

Step 2

  • Carry out risk assessment

 

Step 3

  • Identify control measures required to reduce the risks

 

Step 4

  • Implement control measures

 

Step 5

  • Communicate the risk assessment findings to staff
  • Make risk assessment available to customers and members of the public

 

Step 6

  • Monitor progress of the epidemic / pandemic

 

Step 7

  • Repeat steps 1 to 6 in line with developments in line with the UK Government advice

 

Risk Assessment and Method Statement

You can view a copy of JD Cooling Group’s Covid-19 Risk Assessment and Method Statement here.

Passport – Visitors of JD Cooling Group Offices

 

Dear business partners

 

As with many companies, we are taking some sensible short term precautions to protect the welfare of people working for or visiting JD Cooling Group’s offices or sites.

 

Alongside the precautions we are taking internally with our colleagues, we are also extending our duty of care wider to any visitors, suppliers and sub-contractors who may visit JD Cooling.

 

Our commitment to advise you, if we have any concerns or restrictions at any JD Cooling Group locations will enable you to make an informed decision as to attend the meeting or not.

 

Ahead of this visit, we are politely asking any planned visitor to JD Cooling Group locations, to confirm some basic information that may help us minimise the spread of the Covid-19 virus.

 

To enable us to manage this process, please can you complete the attached form here and email back to your HOST at your earliest convenience.

 

Once received, your HOST will authorise their section (following advice from H&S) and return to you as a ‘passport’ to attend our locations. If we are unable to accept your visit, we will talk through some alternative options.

 

With regard to symptoms, if you are exhibiting any associated with this virus, we kindly request that you defer your visit until you can confirm you are symptom free.

 

Thank you for your support and understanding during these challenging times.  JD Cooling Group look forward to returning to ‘business as usual’ as soon as possible.

Covid-19 Statement from the JD Board of Directors (05/01/21)

JD COOLING | Covid-19

Following the announcement yesterday (04/01/21) regarding the latest national lockdown, we wanted to take this opportunity to update you on the stance of the JD Cooling Group.

 

JD Cooling Group are a key part of the supply chain to many of the critical industries that are so desperately needed at this time; the food sector (that needs us to ensure their equipment is working to enable them to continue putting food on the shelves in the supermarkets), the data centres and server room companies (that play a crucial role in allowing businesses to continue functioning now that staff are being forced to work remotely), the Pharmaceutical industry (that are needed more than ever before to try and bring an end to this problem), and the utilities companies keeping essential power and water.

 

As such, we will continue to service the needs of our customers as far as reasonably practicable, with the health, safety and wellbeing of our team and customers are at the forefront of our minds.

 

We will be prioritising works for those in the key sectors and at this present time will continue to support all sectors other than those required to close by law. For those required to close, we will postpone any works for the foreseeable. For clarification, the sectors required to close are listed below. If you should find yourself in one of these sectors and being asked to support the fight against covid-19 (for example by opening as a vaccination centre), please contact us and we will do our utmost to support you.

 

List of businesses and venues which must close:

  • Non-essential retail, such as clothing and homeware stores, vehicle showrooms (other than for rental), betting shops, tailors, tobacco and vape shops, electronic goods and mobile phone shops, auction houses (except for auctions of livestock or agricultural equipment) and market stalls selling non-essential goods. These venues can continue to be able to operate click-and-collect (where goods are pre-ordered and collected off the premises) and delivery services.
  • Hospitality venues such as cafes, restaurants, pubs, bars, and social clubs; with the exception of providing food and non-alcoholic drinks for takeaway (until 11pm), click-and-collect and drive-through. All food and drink (including alcohol) can continue to be provided by delivery.
  • Accommodation such as hotels, hostels, guest houses and campsites, except for specific circumstances, such as where these act as someone’s main residence, where the person cannot return home, for providing accommodation or support to the homeless, or where it is essential to stay there for work purposes
  • Leisure and sports facilities such as leisure centres and gyms, swimming pools, sports courts, fitness and dance studios, riding arenas at riding centres, climbing walls, and golf courses.
  • Entertainment venues such as theatres, concert halls, cinemas, museums and galleries, casinos, amusement arcades, bingo halls, bowling alleys, skating rinks, go-karting venues, indoor play and soft play centres and areas (including inflatable parks and trampolining centres), circuses, fairgrounds, funfairs, water parks and theme parks
  • Animal attractions (such as zoos, safari parks, aquariums, and wildlife reserves)
  • Indoor attractions at venues such as botanical gardens, heritage homes and landmarks must also close, though outdoor grounds of these premises can stay open for outdoor exercise.
  • Personal care facilities such as hair, beauty, tanning and nail salons. Tattoo parlours, spas, massage parlours, body and skin piercing services must also close. These services should not be provided in other people’s homes
  • Community centres and halls must close except for a limited number of exempt activities, as set out below. Libraries can also remain open to provide access to IT and digital services – for example for people who do not have it at home – and for click-and-collect services

 

So, with the above in mind, if you are in need of our support please do not hesitate to get in touch. Please feel reassured that we are following Government & NHS guidelines and advice to ensure that we can support you in the safest way possible. Our team are made aware of, and adhering to, the most recent guidelines. Therefore, please rest assured that even through these challenging times, JD Cooling Group are here to support you and your business.

 

Together we will get through this.

 

Adam, Hayley, John, Mark, Matt, Richard, Rob, Tom & Tony

Ventilation and Air Conditioning During the Covid-19 Pandemic

JD COOLING | Covid-19

The law requires employers to ensure an adequate supply of fresh air in the workplace and this has not changed during the pandemic.

 

Good ventilation, together with social distancing, keeping your workplace clean and frequent handwashing, can help reduce the risk of spreading coronavirus.

 

This guidance will help you identify poorly ventilated areas of your workplace and provides steps you can take to improve ventilation. It will apply in most workplaces.

 

  • Why ventilation is important
  • Balancing ventilation with keeping people warm
  • Identifying poorly ventilated areas
  • How to improve ventilation
  • Natural ventilation
  • Mechanical ventilation (including air conditioning)
  • Fans and air cleaning units
  • Ventilation in vehicles

 

Why ventilation is important

Good ventilation reduces the concentration of the virus in the air and therefore reduces the risks from airborne transmission. This happens when people breathe in small particles (aerosols) in the air after someone with the virus has occupied an enclosed area.

 

However, ventilation will have little or no impact on droplet or contact transmission routes.

 

You should consider ventilation alongside the relevant control measures required to reduce the risk of transmission as part of making your workplace COVID-secure.

 

Balancing ventilation with keeping people warm

Providing adequate ventilation does not mean that workplaces have to be cold.

 

Good ventilation is a balance between making sure workplaces are warm but keeping a flow of air going through an area.

 

Simple steps, such as partially opening windows, can be taken to ensure ventilation is maintained. Natural ventilation can be used with heating systems to maintain a reasonable temperature in the workplace.

 

Identifying poorly ventilated areas

Where your workplace (or parts of it) are poorly ventilated, you will need to improve ventilation in those areas to reduce the risk of airborne transmission.

 

There are some simple ways to identify poorly ventilated areas:

  • Look for areas where there is no mechanical ventilation or no natural ventilation, such as opening windows and vents etc, unless doors are opened very frequently
  • Check that mechanical systems provide outdoor air, temperature control or both. If a system (e.g. a local air conditioner) is recirculating only and doesn’t have an outdoor air supply, or a separate source of outdoor air, the area is likely to be poorly ventilated
  • Identify areas that feel stuffy or smell badly
  • Use carbon dioxide (CO2) monitors to identify the CO2 levels to help decide if ventilation is poor. CO2 monitors are most effective for areas that are regularly attended by the same group of people. They are less effective in areas with low numbers of people

 

If you work in an environment with a complex ventilation system, for example supplying multiple floors and rooms, or old buildings, there is more guidance from the Chartered Institution of Building Services Engineers (CIBSE).

 

How to improve ventilation

It is more important to deal with areas that are not well ventilated. The more people occupying an area that is poorly ventilated, and the longer they remain in it, the greater the risk of transmission.

 

Singing, shouting and aerobic activities generate higher levels of aerosol and increase the risk further, so consider these factors when ensuring you have adequate ventilation.

 

The following guidelines can help you improve ventilation in your workplace depending on the existing ventilation you have.

 

Natural ventilation

Natural ventilation can be provided through open windows, or through other means such as vents. However, fire doors should not be propped open.

 

It is important not to completely close windows and doors when the area is occupied as this can result in very low levels of ventilation.

 

Lower temperatures and likely windy weather conditions in the winter months will increase the natural ventilation through openings. This means you don’t need to open windows and doors as wide, so partially opening them can still provide adequate ventilation while maintaining a comfortable workplace temperature. Opening higher-level windows is likely to generate fewer draughts.

 

Airing rooms as frequently as you can will help improve ventilation. This involves opening all doors and windows wide to maximise the ventilation in the room. It may be easier to do this when the room is unoccupied or between uses.

 

If the area is still cold you could relax dress codes so people can wear extra layers and warmer clothing.

 

Fan convector heaters can be used provided the area is well ventilated, but they should not be used in poorly ventilated areas.

 

Mechanical ventilation (including air conditioning)

Mechanical ventilation brings fresh air into a building and can include air conditioning and/or heating. Systems that provide both heating and air conditioning are known as heating and ventilation air conditioning (HVAC).

 

To help reduce the risk:

  • continue using most types of mechanical ventilation as normal and set them to maximise fresh air and minimise recirculation
  • consider extending the operating times of HVAC systems to before and after people use work areas
  • make sure mechanical systems are maintained in line with manufacturers’ instructions

 

Recirculating air

Mechanical systems supplying individual rooms where recirculation modes allow higher rates of supply of fresh air to be provided to an area, should be allowed to operate.

 

If you use a centralised ventilation system that circulates air to different rooms, it is recommended that you turn off recirculation and use a fresh air supply.

 

Recirculation units for heating and cooling that do not draw in a supply of fresh air can remain in operation provided there is a supply of outdoor air, for example windows and doors left open.

 

Recirculation units (including air conditioning) can mask poor ventilation as they just make an area more comfortable.

 

Fans and air cleaning units

Desk and ceiling fans

Desk or ceiling fans can be used provided the area is well ventilated, but they should not be used in poorly ventilated areas.

 

Air cleaning and filtration units

Local air cleaning and filtration units can be used to reduce airborne transmission where it isn’t possible to maintain adequate ventilation.

 

Filtration systems, high-efficiency filters and ultraviolet-based devices are the most suitable types to use. They should be the correct size for the area they are being used in.

 

Ventilation in vehicles

Switch ventilation systems on while people are in the vehicle and set to drawing fresh air in, and not recirculating air.

 

To improve ventilation, windows can also be opened (partially if it’s cold). Heating should also be left on to keep the vehicle warm.

 

For vehicles that carry different passengers, such as taxis, clear the air between different passengers so the vehicle is aired before anyone else gets in.

 

Opening doors where it is safe to do so will help to change air quickly. Opening windows fully for a few minutes can also help to clear the air in the vehicle.

 

The Department for Transport guidance Coronavirus (COVID-19): taxis and PHVs has information on ventilation and making these vehicles COVID-secure.

 

HSE has advice on social distancing in vehicles during the pandemic.

 

Source: Health and Safety Executive

  • Page last reviewed: 3 December 2020
  • Next review due: 31 December 2020

 

For more information, please visit the HSE website here.

Covid-19 Update – ‘Business As Usual’ (06/11/20)

JD COOLING | Covid-19

Following the announcement at the weekend, we now find ourselves in the second lockdown of the year. The team at JD Cooling Group want to reassure you that we continue to operate ‘business as usual’, albeit in a Covid-19 secure manner. We remain committed in helping you and your business whilst maintaining the highest health and safety standards.

 

So, if you need us, know that we are here and ready to help. Last time, following the advice, we restricted our work to those deemed essential. This time, following the most recent Government advice, we are continuing with all planned work.

 

We continue to follow the guidance and look forward to helping you all through this lockdown and beyond.

 

Together we will get through this.

 

Adam, Hayley, John, Mark, Matt, Richard, Rob & Tony

Group Board of Directors

Covid-19 Statement from the JD Board of Directors (06/07/20)

JD COOLING | Covid-19

(Updated 06/07/20)

 

As the country is emerging from lockdown and society and businesses are adapting to a ‘new normal, JD Cooling Group continue to remain a key part of the supply chain to many of the critical industries that have been so desperately needed throughout this ongoing pandemic.

 

The food sector, that needs us to ensure their equipment is working to enable them to continue putting food on the shelves in the supermarkets.

 

The data centres and server room companies that play a crucial role in allowing businesses to continue functioning, now that staff are being forced to work remotely, the Pharmaceutical industry that are needed more than ever before to try and bring an end to this problem and the utilities companies keeping essential power and water.

 

Our message back at the end of April conveyed that we would begin supporting wider sectors again, where safe to do so. Whilst still prioritising the essential sectors.

 

Two months on and we have successfully supported clients, both new and old in a number of sectors, to get through these challenging times. We are striving to work as normal, whilst adhering to Covid-19 safety measures to ensure the health and safety of us all.

 

Please rest assured that we will continue to assess all works on a case by case basis and endeavour as always to meet your needs, whilst also ensuring the appropriate health, safety and precautionary measures are adhered to. We continue to follow the guidance of the Government, WHO and PHE.

 

We feel now is the time to focus on the future and to continue supporting our clients through their recovery. As such further news updates relating to Covid-19 will be included within the news section of our website, rather than on the front page.

 

The JD Cooling Group is a strong and committed team and together we will continue to support our clients when they need us most.

 

Finally, as always, we end with thanks to our team, who really have shown fantastic spirit and dedication in the last few monthS; we really are very proud of you all.

 

Together we will get through this.

 

Adam, Hayley, John, Mark, Matt, Richard, Rob and Tony

Covid-19 Guidance – HVAC and Building Services

JD COOLING | Covid-19

As response to the coronavirus (COVID-19 or SARS-CoV-2) pandemic, the Federation of European Heating, Ventilation and Air Conditioning Associations (REHVA) experts drafted a guidance document on how to operate and use building services in areas with a coronavirus outbreak to prevent the spread of COVID-19 depending on HVAC or plumbing systems related factors.

 

To view the full up-to-date guidance and FAQ’s, please visit: https://www.rehva.eu/activities/covid-19-guidance.

 

Covid-19 Statement from the JD Board of Directors (27/04/20)

JD COOLING | Covid-19

(Updated 27/04/20)

 

JD Cooling Group remain a key part of the supply chain to many of the critical industries that are so desperately needed at this time; the food sector, that needs us to ensure their equipment is working to enable them to continue putting food on the shelves in the supermarkets. The data centres and server room companies that play a crucial role in allowing businesses to continue functioning, now that staff are being forced to work remotely, the Pharmaceutical industry that are needed more than ever before to try and bring an end to this problem and the utilities companies keeping essential power and water.

 

To date our focus has been on providing works within the essential sectors:

  • Food, storage, processing and distribution
  • Pharmaceutical & cleanrooms
  • Utilities
  • Server and data centres

 

With works being assessed on a case by case basis.

 

In line with guidance from Public Health England and referring to the specific letters from the Rt Hon Alok Sharma MP to those working in manufacturing and industry (8th April 2020), retail (8th April) and in construction (31st March) on behalf of the UK Government, whilst we are still prioritising works within the essential sectors, we are also supporting wider sectors where appropriate safety measures such as social distancing allow.  With all works being monitored and assessed for safety.

 

Our focus is that it is vitally important that the health and safety requirements of any activity must not be compromised.  In partnership with our customers and suppliers, if an activity cannot be undertaken safely, due to a lack of suitably qualified personnel being available, or social distancing being implemented, that process is to be ceased and reviewed.

 

In addition to social distancing guidelines, staff are to follow the recommended hygiene routines and to wash their hands frequently using soap and water for extended times, especially after blowing their nose, sneezing or coughing, on arrival at work, before and after eating, and when they arrive home.

 

To protect our staff and customers, we will remind colleagues daily to only come into work if they are well and no one in their household is self-isolating or has symptoms associated with COVID-19, to continue with social distancing and minimise contact with non-essential personnel where possible.

 

We would like to remind you all that as this pandemic has developed, we have followed the advice, at all times, provided by the Government, WHO and PHE to ensure we are doing everything in our power to ensure the health and safety of you all. A link to the website detailing the risk assessment is here:

https://www.jdcooling.com/response-to-the-covid-19-epidemic-pandemic/

 

We have provided our team with regular updates and followed health and safety guidelines to ensure everyone’s safety through these challenging times.

 

Beyond this, we have also committed to support our team financially as far as possible, going above and beyond the statutory expectations as outlined by the Government. We have chosen to do this to show our gratitude to each and every one of our team, that is going the extra mile in fulfilling such a key role in keeping things running for the country.

 

The JD Cooling Group is a strong business, that values its employees. With our pro-active and committed management and dedicated workforce, we will support our clients when they need us most.

 

Finally, we end by conveying once again our continued genuine thanks to our team.

 

Together we will get through this.

 

Adam, Hayley, John, Mark, Matt, Richard, Rob and Tony

Covid-19 Statement from The Board of Directors (27/03/20)

JD COOLING | Covid-19

(Updated 27/03/20)

 

JD Cooling Group is a key part of the supply chain to many of the critical industries that are so desperately needed at this time; the food sector, that needs us to ensure their equipment is working to enable them to continue putting food on the shelves in the supermarkets. The data centres and server room companies that play a crucial role in allowing businesses to continue functioning, now that staff are being forced to work remotely, the Pharmaceutical industry that are needed more than ever before to try and bring an end to this problem and the utilities companies keeping essential power and water.

 

This is why we took the difficult but necessary decision earlier this week to continue working in the critical sectors mentioned above. Following on from our statement earlier this week where we addressed this, we wish to clarify the types of work that we deem essential at this time; however, this could change as this situation develops.

 

The safety and wellbeing of our team, clients and wider community are paramount, and we do not wish to expose anyone to any unnecessary risk by doing non-essential work or work in a sector that is not key during this period. All work will be assessed on a case by case basis.

 

At present the sectors we will work in and the work we will carry out are detailed below:

 

Sector:

  • Food, storage, processing and distribution
  • Pharmaceutical & cleanrooms
  • Utilities
  • Server and data centres

 

Essential works to be carried out for the above sectors:

  • Servicing to refrigeration equipment
  • Servicing to business-critical items
  • Maintenance to critical refrigeration systems and plant
  • Maintenance to business-critical rooms
  • Installation of critical refrigeration equipment
  • Installation of business-critical items
  • Critical cleaning works

 

We would like to remind you all that as this pandemic has developed, we have followed the advice, at all times, provided by the Government, WHO and PHE to ensure we are doing everything in our power to ensure the health and safety of you all. A link to the website detailing the risk assessment is here:

https://www.jdcooling.com/response-to-the-covid-19-epidemic-pandemic/

 

We have provided our team with regular updates and followed health and safety guidelines to ensure everyone’s safety through these challenging times.

 

Beyond this, we have also committed to support our team financially as far as possible, going above and beyond the statutory expectations as outlined by the Government. We have chosen to do this to show our gratitude to each and every one of our team, that is going the extra mile in fulfilling such a key role in keeping things running for the country.

 

The JD Cooling Group is a strong business, that values its employees. With our pro-active and committed management and dedicated workforce, we will support our clients when they need us most.

 

Finally, we end by conveying once again our genuine thanks to our team. Their commitment to helping the key industries through this is essential and we are proud that we are able to play our part in keeping the Nation running at this time.

 

Together we will get through this.

 

Adam, Hayley, John, Mark, Matt, Richard, Rob and Tony

Covid-19 Statement from the JD Board of Directors (24/03/20)

JD COOLING | Covid-19

(Updated 24/03/20)

 

Dear All

 

Here at the JD Cooling Group we recognise the uncertainty and challenges ahead during these unprecedented times and wanted to clarify our position to you at the present time.

 

As of week commencing 2nd March, the JD group formulated our pandemic action plan in response to the imminent crisis, including risk assessing all employees on premises and off. This risk assessment process is an ongoing procedure that is constantly being updated as the World Health Organisation, UK government and Public Health England recommendations change. Whilst this process is something that we had hoped would never be required we want people to rest assured that we are taking every measure possible to ensure we can continue to provide a service to our clients in the key sectors. For up to date details on the JD Cooling Group Covid-19 response please see our website www.jdcooling.com.

 

We recognise as a refrigeration, heating and ventilation contractor that our business in many sectors is crucial to the supply chains of essential goods, and we have a key role to play to ensure business continuity for various sectors during this vital time. We know that our clients are likely to need our support now, more than ever. As examples, our fresh produce client base includes those providing 70% of the UK’s potatoes, a similar quantity of soft fruit, in the region of 50% of the countries green veg production. Added to this our client base also include the UK’s largest producer of convenience foods, dairies and indeed pharmaceutical, drug delivery technology companies, data centres and utilities.

 

We have taken the decision to prioritise our clients within the food processing, beverage, pharmaceutical, utilities, data centres and server room sectors until further notice. We will continue to work on projects for these sectors deemed essential for business continuity and will also continue to provide service and maintenance works as needed. Projects for these sectors are being discussed with our client base to identify essential works to allow us to limit human interactions to those projects that are necessary to maintain the critical supply chain.

 

The health and safety of our team is paramount and all of our staff that are able, are working remotely to continue to support our engineering team out on the road, currently this is in the region of 95%. All engineers are following the government guidelines on handwashing and social distancing at two metres.

 

We believe that by working with our clients, suppliers and subcontractors we can continue to provide the service so desperately needed at this time and do our bit to ensure the Nation is supported through this time.

 

We thank you for your continued support and we at JD Cooling Group are committed to continuing to support our clients and team through the weeks and months ahead to help the Nation get through this together.

 

Take Care of yourselves, we look forward to the brighter days ahead for us all.

 

The Group Board of Directors of JD Cooling Group

Adam, Hayley, John, Mark, Matthew, Richard, Robert and Tony

JD Cooling Group Offer to Help in the Community

JD COOLING | Covid-19

JD Cooling Group like to do our bit to help our local community in the King’s Lynn, West Norfolk and surrounding areas in this time of need. Many of our team live locally and we feel it is so important to work together as a team and keep spirits up where possible!

 

Recently one of our longstanding employees, Scott, took the decision to follow his dream of starting life in Australia. He was due to leave the UK last week but unfortunately due to the current situation, he at present is unable to travel.

 

Scott joined JD Cooling Group many years ago and developed from an award-winning apprentice to a senior team leader. As such, he was a key part of our team and will temporarily be joining us again until he can make it out to Oz. He, along with all of us at JD Cooling Group would really like to offer our support to the local community.

 

Taking this opportunity to help the local community, Scott will be out in one of our JD Cooling Group vans offering to help those most vulnerable and in need over the coming weeks. We are already liaising with a local pharmacy to assist in supplying prescriptions.

 

If you would like to get in touch and ask for help please contact Hayley at JD Cooling Group on 01553 767 446 or email: hayleyjackson@jdcoolinggroup.com.